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Nurse Notes

Nurse > Nurse > Notes

The Notes tab allows you to enter multiple free text notes on each Nurse. Each note can contain up to 5000 characters.

The note type allows you to identify the type of note entered e.g. customer feedback, general, telephone call. Note types are used to group notes with a common theme and are used in the Hospital and Nurse Notes Report.

Nurse notes can be linked to a Hospital by selecting the Hospital name. A copy of the Nurse note is also displayed on the Hospital notes tab.

The Note Summary will be displayed on the Nurse Summary tab when the Summary Tab box is ticked.

The Sort Order determines the order the note appears on the Note and Summary tab.  Sort Order 1 will position the note at the top of the list.

Adding a Note

To add a Note to a Nurse -

  1. Select Insert on the Notes tab.
  2. The Edit Notes screen will appear.
  3. Note Type – Select the type of note being created.
  4. Sort Order – Determines the order the notes are displayed on the Note and Summary tabs.
  5. Summary Tab -Tick this box for the note summary to be displayed on the Summary tab. The default setting for this box can be set at Data Entry > Accounting Values > Notes on Summary by Default – Yes or No
  6. Summary – A summary of the note. This is displayed on the Summary tab if the Summary Tab box is ticked.
  7. Hospital – Link and display the note against a Hospital, where required.
  8. Patient – Link and display the note against a Patient, where required.
  9. Note – Type or paste note.
  10. OK – To save and exit.
  11. Cancel – To exit without saving.

When a note is recorded the following fields are created by Venus –

Timestamp – The date and time the note was originally created.

Create User – The User Name of the user who created the note.

When a note is updated the following fields are updated by Venus –

Last Updated – The date and time the note was last updated.

User – The User Name of the person who last updated the note.

Editing a Note

To edit a Nurse Note -

  1. Highlight the note to be edited.
  2. Select Edit on the Notes tab.
  3. Update the note as required.
  4. OK – To save and exit.
  5. Cancel – To exit without saving.

Deleting a Note

To delete a Nurse Note -

  1. Highlight the note to be deleted.
  2. Select Delete.

Searching Notes

Venus will search all notes recorded for the Nurse and will display the notes that include the text typed in the Search field. The number of notes that meet the search text, against the total number of notes is also displayed.