When adding a Nurse, you may not have all the required information, however you still want to register the Nurse and wherever possible allocate shifts.
Venus will allow you to enter a Nurse without complete details. When this happens, you will need to ensure the following steps occur and the information is followed-up and updated as soon as possible.
No Bank Account Details – (Banking Tab) The Bank Transfer Pay box should be un-ticked, to remove any payments from the Bank Transfer File. If a Nurse needs to be paid prior to the bank details being provided, the Nurse will need to be paid with a cheque.
No Tax File Number and Declaration – (Tax Tab) When the Tax File Number is left blank Venus allocates a PAYG Scale 4 Resident as the default. PAYG Scale 4 applies where the payee is an Australian Resident who has not provided a Tax File Number. This scale incorporates the Medicare levy. When the TFN and Declaration have been provided you will need to update the PAYG Scale, HECS, SFSS and Rebates and FTB.
For the purposes of Payment summaries use the following numbers (extracted from ATO document)
- To help us process your form, you must substitute the TFN with one of the numbers listed below if:
- a new payee has not made a TFN declaration, but 28 days have not passed – use 111 111 111
- your payee is under 18 and earns less than $350 per week, $700 per fortnight or $1,517 per month – use 333 333 333
- your payee is an Australian Government pensioner payee – use 444 444 444
- your payee chose not to quote a TFN and has not claimed an exemption from quoting a TFN or does not fit into any of the above categories – use 000 000 000.
No Super Fund Details – (Insert or Edit Nurse screen) Enter the Fund as “To Be Advised”. Update the Superannuation Fund details and member number when provided. If the Nurse has been paid and superannuation deducted prior to receiving the Nurse Super Fund details, you will need to update the previous Super details under Retrospective Super Amendments. Accounts > Retrospective Super Fund.
You should ensure the Nurse’s Superannuation Fund has been entered under
Data Entry > Types > Super Types. You may need to create a “To Be Advised” Super Fund in Data Entry > Types > Super Types.