Hospital > Hospital
To add a new Hospital –
- Select Insert from the Summary, Details or Invoice Details tabs.
- The Edit Hospitals screen will appear. This screen collects the most used information required for the Details and the Invoice Details tabs.
Although most of the fields on Edit Hospital are self-explanatory, an overview of each field follows.
- Hospital – The name of the Hospital.
- Alternate – An alternative name for the Hospital.
- ABN – The Hospital’s Australian Business Number
- Abbreviation – Three letter abbreviation of the Hospital name used in the Weekly Shift Overview Report. This code is created by an agency and can be in any format you choose.
- No of Beds – The number of beds at the facility.
- Representative – Your team member who is responsible for managing and representing the Hospital. Your available team members are displayed in the drop-down menu. You can only select someone you have added as a user in the Security>User Administration menu.
- Status – All new Hospitals status is pre-set in Data Entry>Nurse & Hospital Setup. The status can be changed by selecting a different option from the drop-down list.
- Highlight – Tick to highlight the Hospital in blue text on the Hospital list.
- Address – Address details, including space for Building Name, Street Address, Suburb, State and Postcode.
- Base Suburb – Hospital location used by Venus to calculate how far Nurses will need to travel from their base suburb to the Hospital base suburb. Distances are displayed on the rating screens.
- Invoice Email – Email address for Invoices. Invoices can be emailed with the Email Value-Add Module.
- Email Invoices – Tick to email invoices.
- Email Invoices Separately – Tick to allow individual emails per each invoice.
- Invoice Contact – Name of Accounts contact person included on the Invoice.
- Invoice Address – Postal address used on invoices, including space for Building Name, Street Address, Suburb, State and Postcode. If the Invoice address is the same as the Address click “Billing Address Same as Address” and it will prefill the data entered into the Address fields.
- GST Exempt – Tick if the Hospital is GST exempt.
- Rate Table – Select the Rate Table (Pay and Charge Rates) for the Hospital from the drop-down menu.
- Invoice Type – The Invoice Type refers to the method used to calculate a Hospital’s invoices. Select the appropriate type from the drop-down list. There are four Invoice types
- Private – most frequently used and based on set pay and charge rates.
- Agency Fee Only – a flat fee per shift.
- Percentage – a fixed percentage mark-up applied to the nurse pay rates.
- Bulk Billed – commission based on a percentage mark-up of the nurse pay rates plus all or some of the following on-costs
- Workers Compensation,
- Public Liability,
- Payroll Tax and
- Superannuation.
- Commission – A commission percentage should be entered for Hospitals with an invoice type of Bulked Billed or Percentage. The commission is calculated on the nurse pay rate.
- Hold Invoices – Tick to remove the Hospital from the invoice generation process. If this box is ticked all invoices for the Hospital will be held until you remove the tick. The invoices are not actually generated whilst this tick is on. In order to view any invoices that have been held, you need to remove the tick to generate the invoice.
- Separate Invoices – Choose from Department, Nurse Type or Nurse.
- Group Invoice By – Select how the shifts are grouped and displayed on the Hospital Invoice -
- No Grouping – display shifts in date and start time order.
- Individual Roster – display a summary line for each shift that shows the sub-total of hours, the hourly rate plus allowances, and GST for each shift.
- Department – group shifts by Department with sub-total for each Department with a sub-total of hours, the hourly rate plus allowances, and GST for each shift.
- Nurse Type – group shift by the type nurse with a sub-total for each nurse type with a sub-total of hours, the hourly rate plus allowances, and GST for each shift.
- Nurse and Level – group shifts by nurse type and then by nurse level with a sub-total for each nurse type and level combination.
- Nurse, Date & Shift – groups by Nurse name, then date and then shifts within the date.
- Funding Reference Number – groups by patients funding reference number.
- Workers’ Compensation – Is used in Bulk Billed Invoices. Workers Compensation is also used in the Sales History Report as an estimate and is not a measure of your Workers’ Compensation liability. The workers’ compensation rate is recorded in Accounting Values.
- Indemnity Insurance – Is used for Bulk Billed Invoices. Indemnity Insurance is also used in the Sales History Report as an estimate and is not a measure of your liability. The indemnity insurance rate is recorded in Accounting Values.
- Suppress Details of Zero Amounts – tick to remove details on an invoice when the roster charge amount is $0.00.
- Display Requestor on Invoice – Tick to include the Requestor name for each shift on invoices.
- Payroll Tax – Is used in Bulk Billed Invoices. Payroll Tax is also used in the Sales History Report as an estimate and is not a measure of your liability. The payroll tax rate is recorded in Accounting Values.
- Suppress Zero Rosters on Payslips – Tick to remove the payslip entry for a Nurse where the nurse pay rate is $0. This could occur with a correcting roster entry.
Comments – The information recorded here can be accessed on a shift request and roster if you tick the “Display During Rostering” field.
- OK – To save and exit.
- Cancel – To exit without saving.
When the new Hospital details are saved the Summary, Details and Invoice Details tabs will be partially populated from the data just entered.