Data Entry > New Nurse Import Document Directory
The New Nurse Import module replaces time consuming, manual data entry of new nurse details recorded on your website into Venus. The data can be sourced from anywhere, as long as it is formatted as a CSV file.
When importing New Nurses into Venus the following will occur -
- The information will be checked and validated by Venus.
- A detailed list of Nurses who do not pass the validation test will be detailed and can be edited on screen.
- When the data for all new Nurses meet the validation tests, they can be imported into your Pre-active Nurse Lists.
The format of the CSV file is detailed below. If a row containing the column headings is included it will not pass the validation process and will need to be deleted. If any column could contain commas, the contents will need to be enclosed in double quotes e.g. Consultant.
- Date Created (format: dd/mm/yyyy)*
- Consultant * (Can be how introduced – i.e. Web Site) (format: “surname, first name”)
- Nurse First Name *
- Nurse Surname *
- Gender
- Rating
- Current Status
- Date of Birth * (format: dd/mm/yyyy)
- Postal Address *
- Suburb *
- State *
- Postcode *
- Country
- Comments
- Nurse Contact type
- Nurse Contact
- Nurse Phone
- Nurse Email
- Nurse Fax
- Nurse Other Contact
- Licenses – up to 8 licences can be added. One license per column
- Trade Codes – up to 3 codes can be added. One Trade Code per column.
- Document Name – The name of a document to be linked to the Nurse e.g. resume etc. Documents will need to have a unique name, but this would need to have been addressed at website capture.
*Mandatory details.
The following buttons are located at the bottom of the New Nurse Import screen.
Load Import File – Selects and loads the New Nurse Import file.
Import File Format Help – Describes the required New Nurse file format.
Validate Row – Validates a single, highlighted row.
Validate All – Validates the entire file. A validate
Delete Duplicates – Deletes Nurses identified as duplicate i.e. same name & DOB
Delete Row – Deletes a single, highlighted row.
Delete All – Deletes all rows displayed.
Invalid Rows Report – Creates a report that details all invalid rows and the errors detected.
Import – Import the error free data into Jupiter
Cancel – Stops the import process.
NB – Any deletions or editing do not alter the contents of the original import file.