Data Entry > Types > Checks
The Checks tab records the checks you need to complete and manage for your Nurses, e.g. Police, Hepatitis, Manual Handling, CPR, Working with Children etc. They differ from Registration items in that check results are used in the ratings calculations (when you are searching for a suitable nurse for a shift) and registration items are not.
A new option of “Mandatory” has been added as part of Compliance Management. When this is selected the Check must be current for the Nurse. If it is not, the Nurse will be removed from the rating results.
Adding a Check Type
To add a Check Type –
- Click Insert on the toolbar.
- Sort Order – The order the Checks will appear in the drop-down menus.
- Check Type – The name of the Check.
- * Always Check – Tick for Venus to ensure this Check is current every time a Nurse is rostered.
- Auto insert for new Nurses – This Check will be added to all new Nurses inserted into Venus.
- Mandatory – Check must be current for the Nurse to be included in the rating results. The information will be saved when you leave the tab.
Editing a Check Type
To edit a Check Type -
- Highlight the Check Type to be edited.
- Overtype as required
- The information is saved when you leave the tab.
Deleting a Check Type
When a check has been allocated to a Nurse or Hospital the text will be grey. Only checks that have not been allocated and appear in black text can be deleted.
To delete a Check Type -
- Highlight the Check type to be deleted.
- Select Delete on the toolbar.
Hospital Checks
Hospital > Hospital > Checks
The Checks tab records the checks a Hospital requires a Nurse to have in order to work at that facility.
If the Nurse is being rostered onto a shift and does not have the check(s) required by the Hospital, Venus will display a warning message advising which checks the Nurse does not have.
Checks can be duplicated from one Hospital to another by selecting the Reset Checks as per Hospital option. This removes the need to individually record checks for each Hospital where there is a common check requirement.
Adding a Check
To add a Check –
- Select Insert on the Check tab.
- Check – Select the Check from the drop-down menus.
- Date – Insert a date, if appropriate.
- Comments – Record a comment, if required.
- Mandatory – Tick if this is required by the Hospital. Nurses will be removed from the rating results if this mandatory check is not current.
- The Check will be saved when you leave the tab.
Editing a Check
To edit a Check -
- Highlight the Check to be edited.
- Update the information, as required.
- The change will be saved when you leave the tab.
Deleting a Check
To delete a Check -
- Highlight the Check to be deleted.
- Select the Delete option on the Checks window.
Nurse Checks
Nurse > Nurse > Checks
The Checks tab manages the multiple checks you need to assess and monitor to meet legal and Hospital requirements.
The Checks recorded are cross-referenced on the Roster screen to ensure that a Nurse has all the checks in place required by a Hospital. If a Nurse does not have the required check, a warning will appear.
Checks are time dependent. The Date and Expires fields are validated when a Nurse is being rostered.
There are several reports to assist in managing Check Information.
When a new Nurse is recorded, all checks set as “Auto Insert for New Nurses” will be on the Nurse Checks Tab. Additional checks can be added as required.
Adding a Check
To add a check to a nurse -
- Select Insert on the Check tab.
- Check – Select from the drop-down menu.
- Date – Insert the date of the check.
- Expires – Insert the expiry date. If the check does not expire, leave blank.
- Comment – Enter if required.
- The information will be saved when you leave the tab.
Editing a Check
To edit a Nurse check -
- Highlight the check to be edited.
- Update the information as required.
- The change will be saved when you leave the tab.
Deleting a Check
To delete a nurse check -
- Highlight the check to be deleted.
- Select Delete.